Organization-specific Per Diem rates

Lanes & Planes offers you the possibility to store organization-specific Per Diem rates per destination.

In this article you will find all information on how to use this feature.

 

1) Deposit of the organization-specific Per Diem rates

2) Changes in organization-specific Per Diem rates

3) Preparation of an additional catering expense with organization-specific Per Diem rate

4) The fields gross amount, gross amount (user defined), gross amount (official) and deviation official       vs. user defined amount

5) View in the accounting overview

6) Organization-specific additional Per Diem expenses and ERP integration

7) Activation of the feature "Organization-specific Per Diem rates

 

1) Deposit of the organization-specific Per Diem rates 

Only users in the Administrator role are able to store the Per Diem rates.

To do this, go to the page "Organization-specific Per Diem rates" in the company account, click on the blue "+" and then enter the corresponding rates. 

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2) Changes in organization-specific Per Diem rates

Please note that the organization-specific Per Diem rates can only be adjusted after all open expense receipts for the corresponding Per Diem rate have been fully approved or deleted.

As soon as there are no more open Per Diem expense receipts for your organization, you can delete the rate by clicking on the red "-".

 

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3) Preparation of an additional catering expense with organization-specific           Per Diem rate

As an example, the following organization-specific rates are entered for Germany:

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Now as usual a Per Diem receipt for the new Per Diem rate Germany will be created.

Step 1

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Step 2

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Step 3

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4) The fields gross amount, gross amount (user defined), gross amount (official) and deviation official vs. user defined amount

Gross amount is the amount that the user wants to be reimbursed. This field can be manually overwritten by the user. As long as the user does not exceed the field, the amount in the Gross Amount field is the same as in the Gross Amount field (user defined).

Gross Amount (user-defined) shows the amount the system calculates based on the organization-specific Per Diem rates and after deduction of meals received and privately paid overnight stays.

Gross Amount (official) shows the amount the system calculates based on the official tax rates for employees of German companies and after deduction of meals received and privately paid overnight stays.

Difference official vs. user-defined amount shows the difference between gross amount and gross amount (official).

 

5) View in the accounting overview

The organization-specific additional expenses for Per Diem appear in the accounting as follows

Line in the accounting summary

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6) Organization-specific additional catering expenses and ERP integration

The feature can be combined with an ERP integration at Lanes & Planes.


7) Activation of the feature "Organization-specific Per Diem rates

Please contact your contact person in the implementation or account management department.

 

 

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