Using the DATEV Integration

Notes on Retrieving Data in DATEV REWE

• Every Monday from 1 PM, a new booking batch is available for you. No notification will be sent. The booking batch can be retrieved via batch processing.
• The booking batch contains all booking entries and the associated receipt images for all Lanes & Planes invoices and approved expense/receipt documents from the previous week.
• You or your tax office can decide whether to process the individual batches weekly or collect them to be processed at a specific time.

How can the data be retrieved?

1. Inventory > Open client > Retrieve data > Add client

   

2. Check the boxes for “Cash/Register invoice batch from cash book/online receipts” and “Receipt/booking batch and master data (RZ)” > Retrieve data

   

3. The following message appears:

   

4. Accounting - Preparatory Activity > Batch Processing

   4.1. Double-click on the booking batch provided by us

   4.2. Assign batch: Select an already existing booking batch from the list if the receipts belong to the current month. Or create a new batch if the receipts relate to a new month.

   4.3. Adopt booking entries

   

5. Accounting > Post receipts > Select the corresponding booking batch

   

Tips for Weekly Reconciliation Between DATEV, Bank, and Lanes & Planes

Full transparency for you and your team! This short routine ensures that all data is transferred completely and correctly into your accounting.

1. Use the Accounting Overview as a Basis
In the Accounting Overview of Lanes & Planes, the previous week (Monday through Sunday) is set as the default creation period for review purposes. This period exactly matches your current booking batch.

Example: If the transfer of the booking batch and receipt images to DATEV takes place on Monday, June 1, 2026, the overview will automatically show all transactions from May 25 to May 31, 2026, during that week.

2. The Weekly Reconciliation Process
To ensure seamless processing and control, perform the following steps:

• Retrieve in DATEV: Check the newly transferred booking batch in your DATEV system.
• Lanes & Planes Accounting Overview: Access all transactions from the preset previous week in Lanes & Planes.
• Reconcile totals: Verify that the total amount in Lanes & Planes exactly matches the DATEV booking batch.
  
• Update status: After successful verification, set all corresponding transactions to the status "posted".
  

3. Clearing Open Items

• Direct debit from Thursday, May 28, 2026
• Direct debit from Monday, June 1, 2026

These two debits are used to clear the open items.
 

4. Document Control
Finally, all receipts (or certain receipt types) can be downloaded as a ZIP file for internal archiving. Individual documents can also be retrieved at any time in the Accounting Overview.