It is now possible to create meal allowances for employees of Austrian companies. The activation is done by your contact person at Lanes & Planes. The feature will be activated together with the mileage allowance feature for employees of Austrian companies.
Employees of Austrian companies structure their per diem meal allowance (per diem + per night allowance) via guidelines that are set by the Austrian state and the companies through collective agreements and company agreements.
When deciding whether the additional expense for meals is to be calculated according to the applicable regulations for employees of German or Austrian companies, the system takes into account the country of the invoice profile that was specified for the travel booking or expense claim.
Per diem creation:
Open the journey for which you want to enter a per diem receipt or create an expense report.
In the Expenses area, select the Meal allowance (AT) and click on Create.
Now adjust the travel period and select the meal rate for the country travelled to. Confirm that it is a business trip within the meaning of the Income Tax Act and click on "Calculate Duration".
If you have travelled to more than one country on your business trip, you can add them to the current calculation via "Add country". When changing to another country, the time of the border crossing is relevant and must be entered accordingly.
In the second step, enter your meal details (on how many days of the business trip in the specified country did you receive meals) and then click on "Calculate meal allowance".
For "Location", please enter the complete address of your destination. If you are only travelling through one country and do not have a further defined destination there, please also enter the complete address of your final destination. This information has no influence on the calculation of the rate and is only required for tax purposes. If this is a mandatory entry, the "Location" is marked with *.
If you have selected additional countries in the first step, you must also indicate your meals for these (if applicable, "Location" as well; see above). Each additional country must be considered in a separate section.
You have now created the additional meal allowance according to the Austrian guidelines. On the last page 3 you can add additional information (such as cost centers or comments). Click on "Save" to save the complete calculation.
If you wish to make any corrections to the meals or privately paid accommodations after creation, you can do so by selecting "Edit". The system will automatically recalculate the meal allowance afterward.
Of course, you can review the created receipt again by selecting "Display" or remove it by selecting "Delete".
A business trip with several countries is displayed in the expenses overview as follows. Each country is entered and displayed as a separate receipt. A tooltip (map symbol) shows you the relationship.
Areas marked with * are mandatory and must be entered. All other areas can be left blank and are only to be used if required.
The Lanes & Planes APP Version 2.4.0 is able to display the option of additional countries.