Lanes & Planes offers you the option of uploading all receipts for expenses and out-of-pocket expenses incurred during the trip directly into the system. These can be uploaded via the Lanes & Planes app (available for iOS, Android and Huawei), the digital trip companion for all your business trips, by means of a mobile phone photo or as a scan via the desktop version.
Videos on expense management (desktop and app) can be found here.
This article also includes step-by-step written instructions:
After the end of your business trip, you can send all registered receipts directly to your manager and the accounting department by clicking on "Submit for approval" from the first day after the end of your trip. They can then check and approve them directly in the system.
Would you like to submit your expense report without a trip? Click here.
How it works in the desktop version:
1. Under "Bookings & Tickets" select the trip to which you want to add additional receipts and expenses.
2. Below the trip details, you will find the expenses feature.
Select your receipt type here and click on "Create".
As soon as you click on this field, you will be redirected to the receipt creation page.
3. Fill in the mandatory tax fields and answer the questions that are triggered for the document type.
4. Here, you also upload the receipt file in .pdf or .jpg format. Then click on "Save".
You can enter all receipts for your trip like that.
How it works with the Lanes & Planes app:
Log in to the Lanes & Planes app with your log-in data.
1. Click on “Travel” in the bottom navigation bar. This will take you to the booking overview.
2. In the booking overview, select the “Past” tab to view an overview of past trips. Only bookings listed there can be submitted.
3. Once you have found the relevant booking in the overview, you can open it using the arrow.
4. You can then submit the booking for approval by clicking on the blue “Submit” button.
5. You will now receive confirmation that the booking has been submitted.
The corresponding approval status will now be displayed.
You do not have the Digital Travel Companion yet?
Download the Lanes & Planes app at any time via the Play Store or App Store and log in with your username and password.
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